Programs Coordinator Job Description
Americorps BAYAC Position (Half-Term, 2018)
As the Programs Coordinator, you will work directly with the Executive Director and COO to help execute our youth programs within our partner schools and here at our Oakland writing and publishing center.
You will be responsible for coordinating, placing volunteers within, and formalizing operations and systems for the following programs: our in-school mentoring and book publishing program at MetWest High School, our storytelling and bookmaking field trips here at our center for 1st-5th grade OUSD classrooms, our monthly First Friday family bookmaking and youth open mics, our spring writing workshops for teens, our spring break writing camp for elementary-aged kids, and our all-day Epic Writing Day at Acorn Woodland Elementary.
This is an excellent opportunity for individuals seeking a high-impact program position with potential to grow with an emerging literary-arts organization. You will get the opportunity to work directly with a wide range of ages in many different settings.
Chapter 510 believes in engaging our small, but growing team of nonprofit leaders in their strengths and interests, including all staff in our overall strategy and visioning process, empowering individuals to grow professionally, and supporting staff for the long-term.
This is a full-time position provided as part of a partnership with the Americorps BAYAC program, which includes a monthly stipend, full medical benefits, and a grant for continuing your education.
About Chapter 510 & the Dept. of Make Believe
Chapter 510 (chapter 510.org) is a Made-In-Oakland youth writing and publish center: a community space where young writers ages 8-18 can be brave, write, and make books. We also work side-by-side with OUSD educators to create writing and tutoring programs tailored to the needs at our partner schools.
We are currently in the 826 National Chapter Development Process (826national.org), and like the other chapters of the 826 Network, we are a volunteer-powered organization that recognizes young people’s ability to communicate powerfully through words and print, where our youth and their perspectives are visible, and our teachers are honored and supported.
Chapter 510 was founded in 2013 by a group of Oakland residents who, inspired by 826 Valencia, wanted to create Oakland's own literacy project focused on supporting teachers and developing creative and expository writing skills for students. In 2015, we found our home at 2301 Telegraph Avenue, and opened our magical bureaucracy (and retail store), the Dept. of Make Believe (deptofmakebelieve.org), and currently work with over 500 students per year here at our center and within four OUSD schools.
By late 2019, we will open our fully rebuilt 3,500 sq. ft. writing and bookmaking center here on Telegraph Ave., which will host programming nearly every day and inspire and mentor thousands of Oakland students.
About the position
MetWest In-School Program Coordination
Working with our ED, coordinate volunteers, logistics, and operations for our MetWest High School in-school programs, including our spring YOS summer camp scholarship program for freshmen and our spring in-school book project.
-Attend partnership planning meetings with MetWest leadership and advisors
-Place recruited volunteer tutors within MetWest for all programs, working with the ED and COO to ensure that all volunteers are trained and ready for their roles
-Coordinate and run regular check-ins with volunteers and MetWest advisors throughout the year to ensure program effectiveness and volunteer engagement
-Coordinate the YOS summer camp scholarship program/event with MetWest’s freshman class
-Oversee the spring student publication content, working with COO to get the title printed/published by the end of the semester
-Oversee program evaluations for students, advisors, and volunteers and suggest improvements to Chapter 510 staff
-Monitor CitySpan (OFCY) reporting of all MetWest volunteers and programming
-Document and formalize systems for the coordination of our MetWest in-school programs
First Friday Open House Coordination
You will lead and coordinate each First Friday family bookmaking & youth open mic from concept to execution, including all entertainment, activities, readings, partnerships, and general event coordination and oversight
-Work with staff on our monthly First Friday theme and potential community partnerships
-Work with in-house design team to create a monthly bookmaking activity, dreamer of the month, and any other special materials for the evening
-Ensure that each First Friday has a youth open mic host, and if possible, a line-up of student readers
-Oversee event/writing center setup and breakdown/clean up for each First Friday event, working onsite each First Friday managing the event from beginning to end
-Document and formalize systems for the coordination of our First Friday bookmaking and open mic program
Storytelling Field Trip Coordination
You will coordinate and execute one-two 2.5 hour field trips per week, communicating with OUSD educators and volunteers to ensure that our field trips are executed and that books are produced during each event.
-Communicate with interested OUSD educators, registering and calendaring classrooms as requests come in and gathering classroom information needed to best run each field trip
-Coordinate and communicate with volunteers to ensure all positions are filled for each scheduled field trip, filling in gaps when needed
-Prepare all word and design files for the bookmaking portion of each field trip and oversee the productions of books during the event
-Prep and room before each field trip and ensure the room is clean after each event
-Collect feedback from educators after each field trip and suggest improvements to staff
-Document and formalize systems for the coordination of our field trip program
Writing Workshops and Camps Coordination
You will assist the COO in executing our spring writing workshops for LGBTQ teens held on Sundays in the spring and our spring break elementary Children’s Book writing camp.
-Set up registration and help market the program and recruit students for both our spring teen writing workshop and our elementary spring break writing camp
-Communicate with students and families who are registered for our spring writing programs
-Coordinate all food needed for both spring workshops, getting food donated as much as possible
-Attend all workshop/camp meetings and the workshops and camps along with staff and teaching artists and assist in logistics as much as possible
-Place and coordinate volunteers needed for both workshops
-Communicate with any guest artists and speakers who will be helping with spring workshops
-Monitor CitySpan (OFCY) reporting of all MetWest volunteers and programming
-Document and formalize systems for the coordination of writing workshops and week-long camps
Epic Writing Day Coordination
You will coordinate our all-school Epic Poetry Relay Race at Acorn Woodland Elementary in May. This is a 2.5 hour writing event run by 30-40 Chapter 510 volunteers.
-Communicate with all Acorn Woodland Elementary educators (12 total) about the program and what we need from them during the writing day
-Recruit and place 30-40 volunteers as lead teachers, scribes, and runners and organize trainings for all who are participating
-Communicate day-of logistics with all volunteers
-Work with the COO and ED on the curriculum and logistics of the relay race, creating digestible documents for all lead teachers and scribes
-Put together packets for each classroom with Epic Poetry paper, writerly prizes for the students, and our relay tubes.
-Oversee food/coffee for volunteers and set up welcome station the day of the event
-Run the event onsite the day of with ED and COO
-Collect feedback from Acorn educators after the writing day and suggest improvements to Chapter 510 staff for next year’s event
-Document and formale systems for the coordination of our Epic Writing Day
Things we all do
With such a small team (of three!), we are all required to help with the following...
Help maintain the cleanliness and organization of our store and writing sanctuary
Be a thought partner: attend weekly staff meetings and all annual planning retreats & meetings with staff and board
Attend and help plan and run all friend- and fund-raising events
Speak about our programs at various in-house and outside events
Volunteer for our writing and tutoring programs when needed
Help each other with various other projects if time allows
A passion for youth, education, writing, and mentorship
Excellent & proven writing skills and a love for good design and clear communication
Excellent interpersonal and communication skills
Highly organized with a deep love of project management tools and systems
Ability to work independently and as part of a team
Able to take ownership and drive activities to completion
Positivity, openness, and a curiosity for the challenges of building a start-up nonprofit
Ability to work with a culturally diverse population and a variety of partners and audiences
Great to haves
A BA in English, Creative Writing, Communication/Marketing/Business, or similar field
Experience working with and/or teaching students ages 8-18
Experience with Asana (or other project management software like Basecamp)
Savviness with PhotoShop and InDesign
Proficiency in a second language (Spanish, Arabic, Mandarin)
Salary & benefits
This is a 40hr/week FTE position from January through June (900 hours total), and does require you to work some evenings and weekends as part of these hours.
This position is paid through our Americorps BAYAC Partner and includes:
$1430 (gross) monthly living stipend
$2887.50 education award upon completion of term
Health care benefits through Symetra
Student loan forbearance for qualifying loans
Childcare assistance (if eligible)
Complete the BAYAC application at www.bayac.org and list Chapter 510 as your preferred placement site. BAYAC will do initial screenings of all candidates and pass along those who are a good fit for our organization.
Chapter 510 a equa opportunit employe that eek t hir thos representativ o th diverse communitie we erve. hapter 510 hires without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are highly encouraged to apply.
February 1 - June 15, 2018
12/hrs per week minimum at our center here in Oakland, CA
We're looking for 2-3 interns to help our writing center grow and thrive this coming spring!
You are a person who loves writing, Oakland, and empowering youth through education. You are passionate but patient, and feel comfortable interacting with large, diverse groups of people of all ages.
You definitely have:
-Great communication skills
-A great sense of humor
-Strong writing and editing skills
-Experience using Google Apps
-An interest in writing, bookmaking, and/or education
-An excellent work ethic and attention to detail
We will love you even more if you have:
-Knowledge of social media best practices
-Proficiency in a second language
-Passion for and experience with fundraising (CRM management is a huge plus!)
-An interest in placemaking and/or merchandising
-Graphic design experience. Comfortable using Photoshop, In Design, and/or Illustrator.
About the Internship Program
Chapter 510 is looking for spring interns to help us with communications, event and store management, program management, fundraising, and volunteer recruitment, as well as help us think, write, and make around the developing programs at our emerging writing center. This spring we will be running a high school workshop for queer teens, a children's book writing spring break camp for elementary-aged students, field trips at our center, an epic poetry writing day at Acorn Elementary, and more!
More generally, we need a sharp team of dedicated interns who want to help build and run a quickly growing Oakland literary nonprofit and retail center/art space.
Internship work may include any to all of the following:
-Publishing, book design, and bookmaking
-Social media, communications, marketing, and media relations
-Fundraising campaign and donor management
-Event planning and execution
-Creating and copy-editing website content
-Retail store management
-Merchandising (concept to completion)
-Tutoring and leading classrooms
-General nonprofit management
This is a volunteer-based/non-paid internship. However, in addition to the free burritos, water (hot and cold!), coffee, cookies, and good cheer, we offer our interns many opportunities to grow professionally here at Chapter 510. We encourage all team members to pursue areas of interest and run with new ideas and projects. Also, as a new and emerging nonprofit, we give our interns a chance to be a meaningful part of building our organization. It's a great way to learn what it takes to start your own organization, project, or business!
We also have a high job placement rate post-internship as we are well connected with the Bay Area nonprofit sector. We love to see our interns off to fulfilling jobs and grad school programs (though we wish they would not move so far away when they do so!).
How To Apply
If you are interested in becoming an intern for Chapter 510 & the Dept. of Make Believe this fall email email@example.com with a résumé, and cover letter discussing relevant experience, why Chapter 510 appeals to you in particular, what you hope to get out of the internship, and when you would be available.